· Civic Engagement
o Goals for Voter Registration: As stressed in the civic engagement training, it is critical to know your goals by state, month, and week. For each voter registration even (site registration/canvass) you should have set goals prior to the start of each event. Here is a quick breakdown by state, month, and week:
State | Total Goal | By Month
(10 months) | By Week
(41 weeks) |
DC | 1,624 | 103 | 25 |
Maryland | 8,601 | 561 | 137 |
Virginia | 26,804 | 2,681 | 654 |
o Activity and Event Locations: Please remember to follow the perimeters of your unit’s charter when selection locations for activities and events. Units are encouraged to collaborate with one another, but not to engage in activities in another unit’s district without prior consultation. We have a large goal before us and would hate to have duplicative efforts in a single location.
o Primary Dates: As we continue registering our community members to vote, we must recognize the primary elections that are quickly approaching. Here are the primary dates for your state:
§ DC: April 3, 2012
§ Maryland: April 3, 2012
§ Virginia: March 6, 2012
o VAN Training Webinar: In order to give more of our members access to the VAN we will be hosting another round of VAN Training Webinars. You have 2 opportunities to join us, either: Monday, February 20th at 8:00pm orThursday, February 23rd at 8:00pm. If you would like to participate, you must RSVP by sending an email with your name, county, and state to me at RGuerra@naacpnet.org by Friday, February 17th at 5:00pm. This training will require a computer, access to the internet, and a phone. This training will include: how to insert new registrants into the VAN system, how to properly create a batch of new registered voters, how to designate new voters as volunteers (when they indicate they want to volunteer for the NAACP), how create events (“We’re doing a voter registration drive a Small High School next Saturday.”), and how to sign up potential volunteers for those events.
· Membership:
o You can download a membership form here: https://donate.naacp.org/page/-/images/memberform.pdf. You can print this form to use at your events.
o 2011 Annual Financial Report: Attached is a copy of the 2011 Annual Financial Report that is due before or on March 1, 2012 (Article VII, Section 4(g)). Additionally all Branches and Youth & College Units are to forward a copy of their report to their respective State/State Area Conference to remain in “good-standing” pursuant to Article IV, Section 3(a) of the Bylaws for Units. If you have any problems opening these documents you can click on this link to go to the website, www.naacp.org/pages/financial-reports. Please direct any questions to Rev. Gill Ford, National Director of Unit Capacity Building, at GFord@naacpnet.org or 410-404-1408.
o 2012 Bookkeeping Guide: Attached you will find a copy of the 2012 Bookkeeping Guide, pursuant to Article V, Section 18 all units are to utilize this guide for managing NAACP monies. Please forward a copy to the Treasurer of your Unit. Please direct any questions to Rev. Gill Ford, National Director of Unit Capacity Building, atGFord@naacpnet.org or 410-404-1408.
o 2012 Officer Update Form: Attached is a copy of the 2012 Officer Update Form. This is a fill in form that once you download and open the document, the information can be filled in after which you can click “save as” (it is located under File tab at top left) use your Unit Name and return electronically to the National Office. Please direct any questions to Rev. Gill Ford, National Director of Unit Capacity Building, at GFord@naacpnet.org or 410-404-1408.
· Region VII Programs/Events:
o DC Health Fitness Challenge: The NAACP DC Branch is launching a Health Fitness Challenge beginning in February 2012 to encourage the community to exercise and eat healthy. A free personal trainer and nutritionist consultation will be included to develop customized workout and meal plans for all participants. We will highlight fun fitness classes occurring in the city. For more information please contact Justin Peters, Health Chair, athealth.naacpdc@gmail.com or 301-346-2985. Please RSVP to naacp@naacpdc.org if you are interested in participating in the NAACP Health Fitness Challenge.
You can now register online: https://docs.google.com/spreadsheet/viewform?hl=en_US&formkey=dHQxbm1vQWJJWGlpalpDbTZoYjhoSUE6MQ#gid=0.